PRIVACY POLICY

PRIVACY POLICY

1) Introduction

This Privacy Policy explains how AKIHO Europe processes personal data in connection with the Services, including the website, membership services, the member area, contact forms, and the online shop.

2) Who we are

Data controller: AKIHO EUROPE
Address:
Via Alpignano 47
Givoletto 10040
Torino • ITALY
Contact: info@akitainu-hozonkai.eu

If you have questions about this policy or wish to exercise your rights, please contact us using the details above.

3) What personal data we collect

Depending on how you use the Services, we may collect:

(A) Data you provide

  • Identity and contact details (name, email, address, phone number)

  • Membership information (membership type, status, related administration)

  • Transaction details (orders, invoices, payment confirmations—note: payment card details are typically processed by payment providers, not stored by us)

  • Communications (messages sent via forms or email)

  • Event registrations (if applicable)

(B) Data collected automatically

  • Device and usage data (IP address, browser type, pages visited, timestamps)

  • Cookie data (as described in our Cookie Policy)

4) Why we use personal data and legal bases

We process personal data for the following purposes, relying on one or more legal bases under applicable data protection laws:

  • To provide the Services (e.g., membership administration, fulfilling orders) — contract necessity

  • To respond to enquiries — legitimate interests and/or contract necessity

  • To comply with legal obligations (e.g., accounting requirements) — legal obligation

  • To improve the Services (analytics, security, troubleshooting) — legitimate interests (and consent where required for cookies)

  • To send communications (e.g., service-related messages; newsletters if opted in) — contract necessity and/or consent

  • To protect rights and prevent misuse (security, fraud prevention, enforcement) — legitimate interests

5) Who we share data with

We may share personal data with:

  • service providers who help us operate the Services (hosting, email delivery, website maintenance, analytics—where used);

  • e-commerce and logistics providers;

  • payment providers (for processing transactions);

  • professional advisers (e.g., accountants, legal advisers) where necessary; and

  • public authorities where required by law.

We do not sell personal data.

6) International transfers

If any service providers process data outside the EU, we use appropriate safeguards where required.

7) Data retention

We retain personal data only as long as necessary for the purposes described above, including:

  • membership administration and historical records (as required by the organisation’s legitimate needs and legal obligations);

  • order and invoice records (for legal/accounting retention periods);

  • communications (as needed to handle and document requests).

Retention periods can be specified more precisely once you confirm which systems and obligations apply.

8) Your rights

Where applicable, you may have rights including:

  • access to your personal data;

  • rectification;

  • deletion;

  • restriction;

  • objection (particularly to processing based on legitimate interests);

  • data portability (in certain cases); and

  • withdrawal of consent (where processing is based on consent).

You also have the right to lodge a complaint with your relevant supervisory authority.

9) Security

We use reasonable technical and organisational measures to protect personal data against unauthorised access, loss, alteration, or disclosure.

10) Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Changes become effective when posted. Where required by law, we will provide notice of material changes.

Last updated: 2 February 2026